Aspen Discovery

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For the past year, SHARE committees have been reviewing new technologies, including something called a “discovery layer,” which would integrate with Polaris and replace our existing Online Public Access Catalog (OPAC), PowerPAC. After careful review, the SHARE Circulation & Resource Sharing Committee determined that Aspen Discovery, from ByWater Solutions, would be the best fit for our member libraries that want to add this new technology.

In order to move forward, we need a minimum number of 25 libraries at $2500 or equivalent to participate. Pricing may be between $250 - $2500 for public, academic, and special libraries and $250 for school districts. The more libraries that participate, the lower the cost will be for everyone. Please see below for more information on pricing.

If you are interested, please express interest by Feb. 28, 2023. At this point, this is considered a reservation for this project. After the reservations close, those that are interested will receive notification of your library's cost. You may cancel this reservation by contacting Cassandra Thompson until June 9, 2023.

GIF that rotates through the features of Aspen Discovery, as listed below the image in the text of the article.

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Aspen Discovery offers a much better user experience, and offers some additional features, including:

  • More relevant search results
  • Integrated e-resources, like:
    • EBSCO
    • cloudLibrary
    • hoopla
    • OverDrive
    • and more!
  • Grouped Works
  • Integrated events
  • Better discovery — one search for all library resources!
    • Browse categories
    • Collection spotlights
    • Featured resources
    • Illinois Digital Archives
    • Website indexing
    • Placards
  • Readers' advisory content, such as:
    • Staff lists
    • User ratings, reviews, and sharing
    • Movie ratings
    • Series information
    • Readalikes "While You Wait"
    • The New York Times bestsellers lists
  • And other additional features
    • Modern searching, which includes:
      • Autocorrect
      • Similar searches
      • Spelling suggestions
    • Ten different languages
    • Accelerated Reader levels
    • Novelist integration (if subscribed)
    • Author biography (Wikipedia)
    • Saved searches (lists, RSS, email, Excel)
    • Masquerade Mode
    • Customization/branding/messages/promotions

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Aspen Discovery for Public Libraries

Aspen Discovery for Schools

Aspen Discovery for Academics

 

Have more questions about Aspen Discovery?

Frequently Asked Questions

  • Why do we need a new discovery layer? Aspen Discovery provides a better discoverability of library resources and a better user experience. There are two main ways that Aspen Discovery provides a better discovery system, helping to alleviate existing pain points within our consortial environment. Learn more about relevant search results and integrated e-resources.
  • Is the price for implementation or an annual fee? The price will be an annual fee.
  • How did SHARE decide on Aspen? For over a year, the SHARE E-Resources Committee, SHARE Circulation & Resource Sharing Committee, SHARE Finance & Policy Committee, and SHARE Executive Council have been reviewing the available options and have determined that Aspen Discovery is the best fit for our members.
  • Will patrons need to be logged in to see all of the custom integrations? Patrons will either need to be logged in or search the catalog at the library to see all the custom information for their library.
  • Will this integrate with SHARE Mobile Library App? This feature is coming soon!
  • What are Placards? Placards are like strategic advertisements that can help you promote resources, events, lists, and more! When users perform catalog searches that match keywords or phrases you specify, your placard will appear above search results.

Image showing how placards work in Aspen Discovery.

  • What is Masquerade ModeThis optional setting allows staff with the Masquerade permissions to act as other users and see their account information within Aspen (with or without patron reading history). This can be useful for staff who need to assist patrons over the phone, such as when walking them through how to access information in their account or performing actions as the patron. When using Masquerade, you will never have to ask a patron for their PIN/password - the only information you need is their library card number.
  • What are Facets? Facets are scoping options that include available dates, branches, collections, and many more.
  • What is Side Loaded E-Content (Side Loads)? Aspen Discover supports other vendors via Side Loads, such as Chilton's, Gale, Kanopy, and Tumblebooks. Review the Aspen Discovery Help Center for more examples. 
  • What are Grouped Works? Grouped Works are the way that Aspen Discovery sorts information, which combines title and author into one entry, while still utilizing existing MARC data for all records. If you want the theory behind this search method, Aspen Discovery uses The FRBR (Functional Requirements for Bibliographic Records) Model, or FRBRization. For more detailed examples on what that looks like in Aspen versus our current PowerPAC system, please review relevant search results.
  • Why do you not have specific pricing for my library? We don't know how many libraries will share the cost of this technology. Please see below for more information for pricing.

 

Pricing

Right now, we need to meet a threshold of 25 libraries at $2500 or equivalent to participate. This will be an optional, add-on product. Pricing may be between $250 - $2500 for public, academic, and special libraries and $250 for school districts, but until we know how many libraries will participate, we cannot provide a cost estimate. We want to make this product available at the lowest possible cost.

The SHARE Finance & Policy Committee recognizes that $2500 will not be feasible for most libraries, but $250 or a price point somewhere in the middle might. In order to determine final pricing, we need to gather reservations to determine if we can move forward with this group purchase. You will have the option to select the highest price point where this is viable for your library and where you agree to participate. There are options to choose $250, $500 or lower, $750 or lower, $1,000 or lower, $1500 or lower, $2000 or lower, $2500 or lower, or an unknown/to be decided option. We will not move forward with your reservation if the cost is over what you indicated your library can afford. If we do not receive enough support this product at the indicated price, you will be given the option to participate at the higher price.  

If your library can only participate at $250 or a lower amount, please still sign up! We want to make this affordable for everyone, so the more libraries that participate, the lower the cost will be for everyone. 

You will receive a formal notification of the your library's cost before invoicing in July. You may cancel this reservation by contacting Cassandra Thompson until June 9, 2023.

Sign up for Aspen Discovery

Relevant Search Results

In our existing discovery layer, PowerPAC, the search results come from a "last in, first out" model. That means that the last item catalogued is usually the first entry, which has been a pain point for us for a long time!

Aspen Discovery sorts by both best match/relevancy and something called Grouped Works, which combines the same title and author. Here is what you get when you search The Hobbit using Aspen Discovery. (These results were borrowed from the MAIN Library Alliance Consortium in New Jersey that also uses Polaris.)

You can see result number 1 is The Hobbit with multiple editions and formats included within the results. The search is a better user experience!

Image showing the search results in Aspen Discovery with The Hobbit and all available formats listed in one location.

Let’s try that same search and compare using our existing PowerPAC Discovery. Well-loved books can be really challenging to find.

When you search for The Hobbit, there are 368 results. Without filtering, and outside of movie guides, the first book result is entry 11 on page 2, a 1973 edition of The Hobbit and The Lord of the Rings (4 copies). That is not really the greatest option, so looking further, the next options are on page 3, result number 29, a 1994 edition (3 copies) and number 30, a 1997 edition (4 copies). If a patron ONLY wanted The Hobbit, the first book is a 1966 edition, with that result on page 4, result number 36 (23 or 26 available copies). If you wanted to find a more recent edition, you would need to scope the results or keep searching.

Image of search results from the PowerPAC showing that the current discovery layer separates different formats of the same title.

Second image of search results from the PowerPAC showing that the current discovery layer separates different formats of the same title.

This can be very confusing to a patron! They have to wade through multiple DVDs, annotated copies, critical analysis, and visual guides about the movie’s special effects. Not relevant!

Another example of why this is so problematic for our consortium is a recent example, when backlist titles become newly popular (Colleen Hoover’s It Ends With Us for example). The patron might place a hold on an edition that has limited copies. Instead of selecting the result with 199 copies, they might place a hold on the record that only has 3 copies with zero availability.