June 15, 2016

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Circulation & Resource Sharing


Lesley Zavediuk •  Joe DeVillez


Key: IHLS  Library


Lesley Zavediuk: Hi Everyone! Welcome to SHARE Chat. Today's topic is Circ and Resource Sharing.

Joe DeVillez: Good afternoon everyone

Sue Pearson: Greetings!

Lesley Zavediuk: Is everyone staying cool today?

Sue Pearson: I think it's the hottest day of the year down near St. Louis.

Sue Pearson: so far

Mary @ Hayner: Is there a ballpark estimate of the number of titles that will be available in Cloud Library once the Southern IL Libraries and LCLS digital consortia migration is finished?

Mary @ Hayner: I'm making up fliers for our patrons and I'd like to put as much positive information on there as I can! :)

Lesley Zavediuk: That's a good question Mary! There are arount 25,000 now, and I can't remember how many were on the Lewis and Clark Digital Consortium list - but I would say that it will be somewhere around 35,000 at least when all is said and done. (Probably more!)

Lesley Zavediuk: I can try to get you a better number. I'll just have to do a little research. :)

Mary @ Hayner: No worries, 35,000 is a good number.

Kristina Benson-Du Quoin: I remember reading that the audiobook selection was going to increase. What is the status of that?

Lesley Zavediuk: It increased a lot with the SILG transfer and it will increase more with this transfer. Plus - a library just bought a whole bunch of eAudiobooks to expend their year-end budget dollars. Let me get you the exact numbers...

Esther Curry--C.E. Brehm Memorial PLD: I know that when (if) we get our per capita grant, we plan to put a large chunk toward 3M and we will be doing audiobooks.

Lesley Zavediuk: There were 2400 eAudiobooks at the end of May. I'm not sure how many are in the L&C Digital Consortium collection, but I would imagine at least a couple thousand more.

Lesley Zavediuk: I've been trying to encourage more eAudiobook purchasing - but they are just so dang expensive! :)

Esther Curry--C.E. Brehm Memorial PLD: They are! It's just crazy.

Kristina Benson-Du Quoin: Thank you so much for letting me know. I would like to do what little we can to increase the audio collection as well.

Laura: When Overdrive rolls over to 3M will the items currently checked out to patron roll over? The holds will not transfer, correct?

Esther Curry--C.E. Brehm Memorial PLD: The holds don't transfer and I didn't hear many complain that their book "expired" when they turned our platform off.

Lesley Zavediuk: Hi Laura! Items will not roll over. Those that are checked out or those on hold. The items don't really transfer so much as they get placed in our Cloud Library Collection. I recommend telling your patrons to start using the Cloud Library now to place holds and to try an finish reading anything they have checked out in Overdrive by July 1.

Tamara McRill Chambers lovingtonpld 2: Hi, all! Is there a usage report that can be ran for books that aren't being checked out? (Like something that would be useful for weeding purposes.)

Laura: Thanks! Will do!

Mary @ Hayner: Tamara, there is a zero circ list in reports and notices

Tamara McRill Chambers lovingtonpld 2: Thanks, Mary! I'll look at that.

Sue Pearson: There is an Uncirculated Items report that you can set the number of checkouts. Go to Utilities > Reports and Notices > Circulation > Uncirculated Items.

Tamara McRill Chambers lovingtonpld 2: Thanks, Sue!

Esther Curry--C.E. Brehm Memorial PLD: Tamara--I also do an item search in Polaris based on call number and our collection. I put the results in a record set and then I can sort by last check out date. That way you can also find items that have circulated, but don't anymore. Sometimes I do tweak the results in Simply Reports.

Tamara McRill Chambers lovingtonpld 2: Okay, thanks, Esther! That sounds like it might drill down into it the most.

Esther Curry--C.E. Brehm Memorial PLD: Just be sure to an item record, not bib record search and limit it to your library and the collection you are looking at. If you want to look at the whole collection, you can search by last Circ date instead of call number. Simply reports lets you get a quick look at total circ numbers for items.

Tamara McRill Chambers lovingtonpld 2: Thanks -- I'm copying all the directions down! :-)

Esther Curry--C.E. Brehm Memorial PLD: Don't forget that they also post the chats on the SHARE website, so you can always go back and find them.

Tamara McRill Chambers lovingtonpld 2: Yep -- I was reading those last night to learn stuff!

Tamara McRill Chambers lovingtonpld 2: Curious -- how many years back does everyone go when weeding?

Esther Curry--C.E. Brehm Memorial PLD: We are currently doing a massive weeding on our Non-fiction collection and I started with items that were published more than 10 yrs ago. Now we're going through and getting rid of items that haven't circ'd since 2012. But those things are up to each library. I think 5 years is the general rule for last circ date.

Sue Pearson: The library collections that came from the former Lewis & Clark system only go back to when we started using Polaris. Item statistics did not migrate from Millennium to Polaris. I'm not sure if the other systems were able to migrate these statistics.

Kristina Benson-Du Quoin: Most of my weeding, recently, has been done on condition.

Esther Curry--C.E. Brehm Memorial PLD: Sue--last circ date & number of circs did migrate from Dynix Classic, so I forget that some of this information may not be available for all items.

Tamara McRill Chambers lovingtonpld 2: If you have the only copy of an item in the system, how do you decide whether to keep it or not? Like condition and usefulness -- anything else?

Laura: Not Milenium

Esther Curry--C.E. Brehm Memorial PLD: We look at condition, last circ and even total number of circs. It may look great and was checked out last month, but has only been checked out 3 times in 15 years. It's a combination at times.

Kristina Benson-Du Quoin: We do have the last copy available of several titles. Especially Harlequins that do circulate all over the country. My first priority is to providing things useful to my own taxpayers.

Esther Curry--C.E. Brehm Memorial PLD: Kristina--we've run into that. We have items that only times they've gone out is to patrons at other libraries. I'll add, that we do offer out the majority of our weeded materials on the Exchange list and many do go to other libraries.

Tamara McRill Chambers lovingtonpld 2: We have some like that too. Like Kristina said, especially the Harlequins. Our patrons don't check them out.

Kristina Benson-Du Quoin: It seems they have fallen out of fashion and that ebooks are the new proving grounds for new authors. This along with the patrons that used to be avid readers are passing on.

Tamara McRill Chambers lovingtonpld 2: Our avid readers have been stocking our book sales more than we have space. Books at home must be out of fashion too.

Kristina Benson-Du Quoin: Tamara, that is our problem too. What's your solution?

Tamara McRill Chambers lovingtonpld 2: We sell them cheap. And Darlene takes them to used book stores to trade for credit to buy books we do need/want.

Tamara McRill Chambers lovingtonpld 2: I've been thinking about doing a Pinterest party to make things out of them too.

Kristina Benson-Du Quoin: Please excuse my punctuation, I'm on the circ desk.

Sue Pearson: We only have a couple more minutes. Any last comments or questions?

Tamara McRill Chambers lovingtonpld 2: Have a great day, all! Thanks so much for the help!

IHLS SHARE: have a great afternoon

Kristina Benson-Du Quoin: Thank you.

Esther Curry--C.E. Brehm Memorial PLD: Thanks!

Kay Burrous South Macon: Thanks.

Sue Pearson: Thanks for joining us today. Enjoy the rest of the day!