July 5, 2018

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Welcome to our newest member!
Wayne City Kissner Public Library


The SHARE Executive Council elections have closed. Thank you to all member libraries that voted! Please join SHARE in welcoming:

  • Britni Hogg, Central High School, School Library Representative
  • Jim Bosomworth, Jersey CUSD 100, School Library Representative
  • Jared Lofrano, St. Joseph Ogden High School, School Library Representative
  • Gloria Hendrickson, Illinois Environmental Protection Agency, Special Library Representative

We are so pleased to have four great candidates that have volunteered their time and expertise!

Policies and Procedures

On behalf of the SHARE Circulation and Resource Sharing Committee, the following updated policies and procedures have been posted on the SHARE website for member comment:

These proposed policies and procedures will be available for comment through Wednesday, July 18, 2018. Comments will be reviewed by the SHARE Circulation and Resource Sharing Committee at the meeting on Thursday, August 9, 2018.

The proposed policies and procedures are available on the SHARE website by clicking Governance in the upper right corner, then Drafts for Member Comment under Policies and Procedures, or by clicking here. Use your Polaris username and password to log in to the website to post a comment.

Please contact Cassandra at cthompson@illinoisheartland.org if you have any questions. Thanks!


Did you know that many of our reminders are generated from member questions or comments? Here are some of the questions from this last month.

Non-Resident Cards – Non-residents can purchase a card from the public library located in their school district. If there is not a public library in their school district, or another library is closer, they can claim a “commonality of community interest” and apply at the library closest to their residence. For more information, go to the IHLS website’s page on Non-Resident Fee Program Information.

Returning Holds – All holds will be considered unclaimed after 7 days. These must be returned in a timely manner. Libraries should check their unclaimed holds list at least once a week but preferably every day the library is open. If unclaimed items are not returned promptly, then they will be considered lost and your library may be billed for the item.

Special Loan Periods – Did you know that when an item is requested by a transitional library or an affiliate member, all items are automatically checked out for three weeks? The purpose is to allow IHLS to process and deliver the item, as well as allow the patron time to retrieve their hold.

Lost & Paid Items – When a patron pays for a lost or damaged item, the payment should be forwarded to the owning library. The owning library can then update the item record and either reorder or delete the item from the SHARE database.

ILL Violations – one of the most frequent complaints about SHARE is in regards to ILL Violations, specifically with a very small minority of library staff violating SHARE policies for personal accounts. This is a friendly reminder that if you are not supposed to override a policy for a customer, please do not do so for a personal account.

Changing Due Dates – Even if an item has been checked out improperly, please do not change an existing due date. A patron may never know their due date has changed, and it is unlikely that the item will be returned any sooner. Please try to resolve the conflict with the lending library, or report an ILL Violation to SHARE for assistance.

Let’s all work together to provide excellent customer service both to our SHARE customers and to our colleagues.

Thank you to all member libraries that had questions or comments this last month! Would you like to see a refresher on a specific topic? Send suggestions to Cassandra at cthompson@illinoisheartland.org.


A beta version of the redesigned RDA Toolkit has been released. More information is available on the RDA Toolkit blog.

The beta version is not complete or official. We will still be using current RDA guidelines until the redesign is finalized.

If you’re interested, a document describing the “Outcomes of the RDA Toolkit Restructure and Redesign Project” by RDA Steering Committee (RSC) Chair Gordon Dunsire has been posted on the RSC website as RSC/Chair/19.


RBdigital is now offering 350 new Marvel comic book titles, in addition to their large library of other comics.


Please go to L2 to register for the following training sessions:

SHARE Catalogers Training Session
July 10 | Adobe Connect | 9:00 a.m. – 11:00 a.m.

SHARE Reports (includes SimplyReports)
July 12 | Decatur Public Library | 9:30 a.m. – 12:30 p.m.

Polaris Basic Circulation Training
July 12 | Martinsville Public Library District | 10:00 a.m. – 12:00 p.m.

Polaris Advanced Circulation Training
July 12 | Martinsville Public Library District | 1:00 p.m. – 3:00 p.m.

Barcoding I--Searching and Matching
July 16 | Martinsville Public Library District | 9:30 a.m. – 12:30 p.m.

Barcoding II--Creating, Editing, and Deleting Item Records
July 16 | Martinsville Public Library District | 1:30 p.m. – 3:30 p.m.

Book Cataloging
July 18 | IHLS Edwardsville | 9:00 a.m. – 12:00 p.m.

Searching and Editing in OCLC Connexion
July 18 | IHLS Edwardsville | 1:00 p.m. – 3:00 p.m.

Have a training request or suggestion? Please contact Cassandra at cthompson@illinoisheartland.org.

Save the Date!

Please go to L2 to register for the following meetings and events:

SHARE Finance and Policy Committee Meeting
July 12 | Zoom | 10:00 a.m. – 12:00 p.m.

SHARE Bibliographic and Cataloging Standards Committee
July 20 | Zoom | 10:00 a.m. – 12:00 p.m.

SHARE Executive Council Meeting
July 20 | Zoom | 1:00 a.m. – 2:30 p.m.

Electronic Content Consortium (ECC) Board Meeting
July 25 | Zoom | 2:30 p.m. – 3:30 p.m.

IHLS Member Library Directors' Chat
August 1 | Adobe Connect | 1:00 p.m. – 2:00 p.m.

Happy 4th of July

All IHLS offices will be closed on Wednesday, July 4th. Have a safe and fun holiday!

Do you have a great story about your library? Did your library make a difference, develop an innovative program, or positively impact your community? SHARE with us! Send your story to Cassandra at cthompson@illinoisheartland.org with "SHARE Newsletter" in the subject line.