SHARE full-member libraries must elect one of two options each fiscal year: Cataloging Library or Barcoding Library.
Cataloging library
- Staff have the knowledge to perform full cataloging, using OCLC and upgrading/enhancing bibliographic records in accordance with SHARE Bibliographic & Cataloging Standards.
- Catalogers must attend 15 hours of continuing education related to cataloging each fiscal year (July 1 through June 30).
- The SHARE Bibliographic Services Training Contract must be completed and submitted to the Assistant SHARE Director before beginning training. Forms can be emailed to jbaugh@illinoisheartland.org
- Training Requirements for new catalogers
Barcoding library
- Staff have the knowledge to search for bibliographic records in the SHARE database and add item/holding record to the matched bibliographic record.
- Barcoding libraries must select one of two options each year:
- Prepay libraries may send items not found in the SHARE database to the SHARE cataloging Center for a flat annual fee. Fees for Prepay libraries may be found on the SHARE Annual Membership Fees page.
- Pay-As-You-Go libraries may send items not found in the SHARE database to their assigned SHARE Cataloging Center for a cost per item or use the Express Cataloging option (currently for books and audiobooks only).
- The SHARE Bibliographic Services Training Contract must be completed and submitted to the Assistant SHARE Director before training. Forms can be emailed to jbaugh@illinoisheartland.org
- Training Requirements for new barcoders
SHARE Cataloging Center
The SHARE Cataloging Centers provide cataloging for materials not found in the SHARE database. Items sent to a SHARE Cataloging Center will be charged $14/item. When items are being sent in for cataloging, all items must be:
- Stamped/marked with identification for your library
- Sent using the green cataloging transit labels. More transit labels can be requested using this form: Cataloging Transit Slip Request Form
Local authors, special collections, local history, and genealogy items may qualify for free CMC Cataloging. Please email cmc@illinoisheartland.org with any questions.
Deleted Item Records are purged on the last day of the month.