Recording Publication And Copyright Dates In Polaris Bibliographic Records For Books

Home > Policies and Procedures > Recording Publication And Copyright Dates In Polaris Bibliographic Records For Books

 Best Practice

This proposed SHARE cataloging standard is pending final vote by the SHARE membership. It is considered a best practice to be followed until the approval process is complete.

If the resource has a publication date and a copyright date that are the same, record the publication date only.

264 _ 1 ‡aNew York :‡bRandom House,‡c2020.
Fixed field elements: DtSt (Type of date): s Date 1: 2020

If the resource has a publication date and a copyright date that are different, record the publication date in 264 _ 1 ‡c and add 264 _ 4 ‡c with the copyright date.

264 _ 1 ‡aNew York :‡bRandom House,‡c2020.
264 _ 4 ‡c©2019
Fixed field elements: DtSt (Type of date): t Date 1: 2020 Date 2: 2019

If the resource has no publication date but has a copyright date, record the copyright date as an implied publication date in 264 _ 1 ‡c and add 264 _ 4 ‡c with the copyright date.

264 _ 1 ‡aNew York :‡bRandom House,‡c[2020]
264 _ 4 ‡c©2020
Fixed field elements: DtSt (Type of date): t Date 1: 2020 Date 2: 2020
Note that 264 _ 1 ‡c ends in a period when recording a publication date, and ends in ] when recording an implied publication date.

There is no ending punctuation after a copyright date in 264 _ 4 ‡c.

These edits should be done to all records being imported into Polaris. It is optional to save these edits to OCLC master records.