The Executive Council exists to consider and handle business brought forward when more immediate decisions need to be made. It exists to set direction, policy, and procedures for the operation of the automation consortium. SHARE provides Illinois Heartland Library System (IHLS) Executive Director a mechanism for advice and consent on matters pertaining to the automation consortium. The Executive Council develops and provides recommendations for proposed operational policies under consideration to the SHARE libraries Members Group. No SHARE member library can have more than one representative member on the Executive Council. Only SHARE full members may be representatives on the Executive Council.
The Executive council consists of:
- 3 Public Library Representatives
- One representative of public libraries with a population 10,000 or under
- One representative of public libraries with population of 10,001 to 25,000
- One representative of public libraries with population over 25,001 or more
- 3 School Library Representatives
- 1 Academic Library Representative
- 1 Special Library Representative
- 1 Bibliographic & Cataloging Standards Committee Chair
- 1 Circulation & Resource Sharing Committee Chair
- 1 Finance & Policy Committee Chair
- 1 E-Resources Committee Chair
Terms for the Executive Council: Seats are two years, with a limit of two consecutive terms. For the initial process, six of the Executive Council seats will serve as a single year term, with the remaining five seats two year terms. All will still have a two consecutive term limit.
The Executive Council will elect a President and Vice President/President Elect. The President and Secretary will hold office for a single year. The President will chair Executive Council and Members Group meetings. The Vice President/President Elect will chair the Executive council and Members' Group meetings in the absence of the President the first year and serve as President and chair the Executive Council and Members' Group meetings in the second year.
SHARE Executive Council volunteers are expected to commit to attending meetings. If a member is regularly attending less than two-thirds of the regularly scheduled meetings, the SHARE Executive Council President and SHARE Director will review the circumstances on a case-by-case basis. If a member is not able to participate at this level, they will be given the opportunity to resign. If the member chooses to remain on the committee, but is not able to meet expectations, the SHARE Executive Council President will have the authority to replace the volunteer.
An IHLS staff member will also be appointed by the IHLS Executive Director as a liaison to the SHARE Executive Council. The SHARE Director should attend Executive Council meetings to facilitate communication. Neither the liaison nor the SHARE Director has voting privileges.