15 hours of continuing education
In order to maintain SHARE Bibliographic and Cataloging Standards, each cataloger is required to obtain 15 (fifteen) hours of cataloging continuing education each fiscal year (July 1-June 30).
A letter will be sent by the Bibliographic Services manager or his or her representative stating the number of hours completed 6 (six) months into the fiscal year as well as 10 (ten) months into the fiscal year to the cataloger with a copy to the Library Director, or Board, or Superintendent, or Agency or Corporation administrator.
If a member or contract cataloger does not meet the minimum 15 (fifteen) hours of cataloging continuing education requirement each fiscal year their cataloging permissions will be turned off on July 1st until those hours are completed. The requirement for cataloging continuing education is per cataloger, not per institution; therefore, if an institution has 3 (three) catalogers and only 1 (one) cataloger is in arrears, the institution still has cataloging privileges for the catalogers that have maintained his or her cataloging requirements but the cataloger in arrears will not have said privileges.
The cataloger will be informed of the System's intent via a letter to the cataloger with a copy to the Library Director, or Board, or Superintendent, or Agency or Corporation administrator.
After these hours are completed his or her permissions will be restored and he or she will be responsible for the current fiscal year requirement of 15 (fifteen) hours of cataloging continuing education.
If the cataloger's permissions are disabled the member library will become a Barcoding B library until the hours in arrears are completed. If, for example, an institution has 3 (three) catalogers and only 1 (one) cataloger is in arrears, the institution still has cataloging privileges for the catalogers that have maintained his or her cataloging requirements but the cataloger in arrears will not have said privileges.
If the member library decides to no longer be a cataloging library, it has the option to become a Barcoding A library with an annual fee of 14% of their materials budget minus periodicals and eResources, or a Barcoding B library with a fee of $10.00 per item for items sent to one of the Cataloging Centers. Barcoding B libraries may also utilize the $3 Bib option (see the SHARE website for details).
Cataloging does not meet SHARE standards
Continuous violations of SHARE Bibliographic and Cataloging Standards by a member or contract cataloger should be reported to the Bibliographic Services Manager or his or her representative. Violations include, but are not limited to, bringing in provisional/duplicate records (provisional records intended to be merged to an incomplete bibliographic record in Polaris are acceptable), performing bad merges, circulating on On order records, circulating on On-the-fly records, and failing to include local policies that affect searching in the bibliographic record.
The Bibliographic Services Manager or his or her representative (after 4 (four) or more reported violations) will provide tutoring and assistance, and suggest other training resources that may be available. The Bibliographic Services Manager or his or her representative will review the cataloger's work for a 30 (thirty) day period. At the end of this 30 (thirty) day period the cataloger will meet with his or her supervisor and the Bibliographic Services Manager or his or her representative. At this session it will be determined if the cataloger will resume his or her duties or require more tutoring. If it is determined that additional cataloging training is necessary another 30 (thirty) days of review will be required. If at that time cataloging is not up to the SHARE Bibliographic and Cataloging Standards, a letter will be sent to the appropriate Board, or Superintendent, or Agency, or Corporation administrator stating that cataloging permissions will be suspended within 2 (two) weeks of the date of the letter for the offending cataloger. Cataloging permissions will be restored when it is determined by the Bibliographic Services Manager or his or her representative that the cataloger meets the SHARE Bibliographic and Cataloging Standards.
If the cataloger's permissions are disabled the member library will become a Barcoding B library until the Bibliographic Services Manager or his or her representative determines that cataloging privileges will be resumed. If, for example, an institution has 3 (three) catalogers and only 1 (one) cataloger is in violation the institution still has cataloging privileges for the catalogers that have maintained the SHARE Bibliographic and Cataloging Standards.
If the member library decides to no longer be a cataloging library it has the option to become a Barcoding A library with an annual fee of 14% of their materials budget minus periodicals and eResources, or a Barcoding B library with a fee of $10.00 per item for items sent to one of the Cataloging Centers. Barcoding B libraries may also utilize the $3 Bib option (see the SHARE website for details).
Continuous violations of the SHARE Bibliographic and Cataloging Standards, including but not limited to, violations of the On order policy, violations of the On-the-fly policy, attaching to incorrect bibliographic records, etc. by a member or contract barcoder should be reported to the Bibliographic Services Manager or his or her representative. The Bibliographic Services Manager or his or her representative (after 4 (four) or more reported violations) will disable the barcoder’s permissions and said barcoder must attend a searching and matching class before barcoding privileges are restored.
Problems or complaints that arise from these actions shall be handled through the SHARE Executive Council.