15 hours of continuing education
To maintain SHARE Bibliographic and Cataloging Standards, each cataloger is required to obtain 15 hours of cataloging continuing education each fiscal year (July 1-June 30).
An email will be sent to the cataloger by the SHARE Bibliographic Services Manager or their representative stating the number of hours completed three months into the fiscal year, six months into the fiscal year, 10 months into the fiscal year, and at the end of the fiscal year. At the end of the fiscal year, a copy with total completed hours will be sent to the Library Director, Board, Superintendent, or Agency or Corporation administrator of the cataloger as well.
If a certified SHARE Cataloger does not meet the minimum 15 hours of cataloging continuing education requirement each fiscal year, their cataloging permissions will be removed on July 1 until those hours are completed. The requirement for cataloging continuing education is per cataloger, not per institution; therefore, if an institution has other cataloging staff that have maintained their certification, they will still have cataloging permissions.
The cataloger will be informed of the removal of their cataloging permissions via an email with a copy sent to their Library Director, Board, Superintendent, or Agency or Corporation administrator.
After these hours are completed, the cataloger’s permissions will be reinstated, and they will be responsible for the current fiscal year requirement of 15 hours of cataloging continuing education.
If the cataloger's permissions are removed, the member library will become a Barcoding Library until the hours in arrears are completed. However, if an institution has other cataloging staff that have maintained their certification, they will remain a Cataloging Library.
The member library has the option to become a Prepay Library with a flat annual fee determined by the estimated number of items to be sent in for cataloging, or a Pay-As-You-Go Library with a fee of $12.00 per item for items sent to one of the Cataloging Centers. All member libraries may utilize the Express Cataloging option.
Barcoding Training
To maintain SHARE Bibliographic and Cataloging Standards, each barcoder is required to attend and pass Barcoding Training to obtain their barcoding certification. This course can be taken in person, online via live training on Zoom or another live training platform, or via the Moodle Training platform. Barcoding permissions will be assigned after the SHARE Bibliographic Services Manager, or their representative receives notification of the successful completion of the course.
Barcoding certification is valid for two years from the date that barcoding permissions are assigned by the SHARE Bibliographic Services Manager or their representative.
Barcoding Refresher Training
To maintain SHARE Bibliographic and Cataloging Standards, each barcoder is required to take the online Barcoding Refresher course available via the Moodle training platform every two years. The renewal date for barcoding certification is two years from the date either barcoding permissions were assigned or the successful completion date of the last refresher training.
Barcoding refresher training cannot be taken more than three months prior to the barcoder’s biennial certification renewal date.
Fully certified catalogers are generally exempt from barcoder refresher training. Barcoding refresher training can, however, be assigned by the SHARE Bibliographic Services Manager or their representative if repeated barcoding violations by the cataloger in question are found, as outlined in the section in this document entitled “Cataloging does not meet SHARE standards.”
Cataloging does not meet SHARE standards
Continuous violations of SHARE Bibliographic and Cataloging Standards by a certified SHARE Cataloger should be reported to the SHARE Bibliographic Services Manager or their representative. Violations include, but are not limited to, bringing in duplicate records, performing bad merges, circulating on on-order records, circulating on on-the-fly records, and failing to include local policies that affect searching in the bibliographic record.
The SHARE Bibliographic Services Manager or their representative (after four or more reported violations) will provide tutoring and assistance and suggest other training resources that may be available. The SHARE Bibliographic Services Manager or their representative will review the cataloger's work for a 30-day period. At the end of this 30-day period, the cataloger will meet with their supervisor and the SHARE Bibliographic Services Manager or their representative. At this session, it will be determined if the cataloger will resume their duties or require more tutoring. If it is determined that additional cataloging training is necessary, another 30 days of review will be required. If at that time cataloging is not up to the SHARE Bibliographic and Cataloging Standards, a letter will be sent to the appropriate Board, or Superintendent, or Agency, or Corporation administrator stating that cataloging permissions will be removed within two weeks of the date of the letter for the offending cataloger. Cataloging permissions will be reinstated when it is determined by the SHARE Bibliographic Services Manager or their representative that the cataloger meets the SHARE Bibliographic and Cataloging Standards.
If the member library decides to no longer be a cataloging library, the library director has the option to become a Prepay Library with a flat annual fee determined by the estimated number of items to be sent in for cataloging or a Pay-As-You-Go Library with a fee of $12.00 per item for items sent to one of the Cataloging Centers. All member libraries may utilize the Express Cataloging option.
Barcoding does not meet SHARE standards
Continuous violations of the SHARE Bibliographic and Cataloging Standards, including but not limited to, violations of the on-order policy, violations of the on-the-fly policy, attaching to incorrect bibliographic records, etc. by a certified SHARE barcoder should be reported to the SHARE Bibliographic Services Manager or their representative. The SHARE Bibliographic Services Manager or their representative (after four or more reported violations) will remove the barcoder’s permissions and said barcoder must attend Barcoding Training again either in-person, live via online course, or through the Moodle training platform.
Problems or complaints that arise from these actions shall be handled through the SHARE Bibliographic & Cataloging Standards Committee and, if necessary, the Executive Council.