Definitions

Barcoding

Attaching an item/holding record to a bibliographic record found in the SHARE database.

Barcoding Library

Staff have the knowledge to search for bibliographic records in the SHARE database and add item/holding record to the matched bibliographic record. Library staff does not perform copy or original cataloging.

Cataloging Library

Staff have the knowledge to perform copy cataloging. If qualified, staff may also do original cataloging, upgrade less than full-level OCLC master records,and make other permanent changes to OCLC master records via the OCLC Expert Community functionality. Catalogers may edit bibliographic records in the local database in accordance with SHARE bibliographic and cataloging standards and best practices.

Catalogers must agree to comply with SHARE cataloging policies, which include attending 15 hours of continuing education related to cataloging each fiscal year (July 1 through June 30). The 15-hour requirement applies to each cataloger.

For information on how the cataloging continuing education requirement may be fulfilled, see the link on the SHARE website.

Copy Cataloging

Includes searching for bibliographic records in OCLC when amatch is not found in the SHARE database, editing the OCLC bibliographic record, and importing the edited record into the SHARE database.

Borrowing Library

The library or their patron that is borrowing an item from another library adopted 3/19/14

Executive Council

12 elected representatives (SHARE full members only) of the SHARE Members’ Group adopted 9/17/12 revised 11/5/15

Full-level OCLC Record

A record with an encoding level defined by OCLC as full according to Bibliographic Formats and Standards

Home Library

For Public libraries, the library jurisdiction in which a patron lives is the patron's Home Library. If the patron lives in an un-served area, then the library where they pay their non-resident fee is the Home Library. (This may or may not be a SHARE library). For School, Academic, and Special libraries, the home library is the library that registers the patron adopted 3/19/14

IHLS

Illinois Heartland Library System and its offices adopted 9/17/12

Interlibrary Loan

The process by which a library requests material from, or supplies material to, another library. Whether initiated by library staff or patron, the purpose of interlibrary loan is to obtain, upon request of a library patron, material not available in the patron's local library. The terms "requesting library" and "supplying library" are used in preference to "borrowing library" and "lending library" to cover the exchange of copies as well as loans. Circulation of materials between a central library and its branches or within a school district is not considered interlibrary loan Illinet Library Loan Code, 2015

Lending Library

The library that owns an item that is being lent adopted 3/19/14

LLSAP

Local Library System Automation Project, specifically here the project based at Illinois Heartland Library System, and uses the name of SHARE adopted 9/17/12

Local Holds

A circulation condition set by the library that limits holds to only that library's patrons adopted 3/19/14

Members’ Group

The IHLS LLSAP member libraries adopted 9/17/12

Non-SHARE Patron

A patron with a valid Illinois public library card from a Non-SHARE public library adopted 3/19/14

Original cataloging

Creation of a bibliographic record when a matching record does not exist in OCLC.

Reciprocal Borrowing

A form of cooperative agreement between two or more libraries allowing their users on-site circulation privileges at another library. For purposes of this policy, reciprocal borrowing does not cover remote circulation (a means of allowing eligible library users to check out materials off site) or interlibrary loan. Definition of Reciprocal Borrowing from the ILLINET Interlibrary Loan Code (p. 8) adopted 3/19/14

SHARE

Sharing Heartland's Available Resources Equally is the shared automation program of Illinois Heartland Library System (IHLS) and is comprised of multi-type libraries sharing a database and implementing library automation software adopted 9/17/12

SHARE Affiliate Member

An IHLS full member library that does not have an ILS (standalone, shared, consortial, etc.) but can have limited access in order to request materials from the SHARE database. There is no fee to this member type. SHARE affiliate member status is approved pending a review of the SHARE Executive Council. No voting privileges are granted. No SHARE Affiliate member may sit on the SHARE Executive council adopted 9/17/12

SHARE Full Member

An IHLS full member library that pays fees that allow for access to at least the basic modules including circulation, cataloging, reports, serials, OPAC, and inventory of the SHARE automation software. SHARE full members are granted voting privileges. A request to move from SHARE full member status to SHARE transitional member status may be approved pending a review of the SHARE Executive Council adopted 9/17/12

SHARE Transitional Member

An IHLS full member library with an ILS that intends to become a full SHARE member within a three year period. Transitional members pay fees that allow limited access in order to request materials found in the SHARE database and for startup/implementation into SHARE. SHARE Transitional Membership is encouraged so access can be provided to those members who would like to participate in the SHARE automation system, but require time to make the change. Transitional membership status cannot exceed three years without review by the Executive Council. No voting privileges are granted. No SHARE Transitional member may sit on the SHARE Executive Council. SHARE transitional member status is approved pending a review of the SHARE Executive Council. This membership status is issued with the goals of transitioning a library into SHARE full member status or providing temporary respite for SHARE full member libraries unable to maintain SHARE full member status adopted 9/17/12

Transacting Library

The library where a circulation transaction takes place adopted 3/19/14